Skip to main content
Version: 3.1

Dispense a medication

Overview​

This flow describes how to dispense a medicine or a supply item to a patient from the facility's stock in Care.

Pre-requisites​

  • The patient has an encounter at the facility.
  • You belong to the location that holds the stock.
  • The item you want to dispense is in stock at that location.
  • You have the permission listed below.

Permissions​

PermissionAccess
Write Medication DispenseLets you dispense a medicine or supply item. Held by Facility Admin, Admin, Staff, Doctor, Nurse, and Pharmacist.

Steps​

1. Open the Dispense History sub-tab​

  1. Open the encounter.
  2. Select the Medicines tab.
  3. Select the Dispense History sub-tab.

Note: Press g then m to go to the Medicines tab.

2. Select Dispense​

Select Dispense. Care opens the location selector.

3. Select the location to dispense from​

The location selector lists the locations you belong to. Search for a location by name. Select a location to open the locations under it.

Select the location that holds the stock. Care opens the dispense screen.

The dispense screen shows the location under Selected Location. To change the location, select Selected Location.

Note: If you already added items, Care asks Change Location?. Select Discard & Switch to change the location and remove the items. Select Stay here to keep the items.

4. Add the items​

  1. Select Add Item.
  2. Search for the product and select it. Care adds a row for the item.
  3. Care selects the first lot that is not expired. To change the lot, select Select Lot. You can select more than one lot for the same item.
  4. Enter the Quantity for each lot you selected.

Select Add Item again for each other item you want to dispense.

Care shows these columns for each item:

ColumnWhat it shows
ItemsThe name of the product.
Select LotThe lots of that product at the location.
QuantityThe quantity you dispense from each lot.
Base AmountThe base price of the lot.
ExpiryThe expiry month and year of the lot.
ActionsThe action to remove the item from the list.

Note: If the location holds no stock of the item, Care shows No Stock Available. Remove that item to dispense the other items.

Note: You cannot dispense more than the stock available in a lot.

5. Confirm the dispense​

Select Confirm Dispense. Care shows the message Items dispensed successfully.

Note: Press Shift+Enter to confirm the dispense.

Expected Outcome​

  • Care records a dispense for each lot, and reduces the stock at the location.
  • Care groups the items into one Dispense Order, and sets the order to Completed.
  • Care shows each item in the Dispense History sub-tab with the status Completed.
  • Care creates a charge for each item. Care does not create an invoice.

Note: If your deployment turns on automatic invoicing after a dispense, Care opens the invoice screen for the patient's open account.

Concepts:

Flows: